10 best VoIP conference phones for your business

There’s no denying VoIP conference phones play a crucial role in making business communications possible. Whether that’s internally between employees or externally with customers, vendors, or partners, communications are the lifeblood of modern businesses.

And while the pandemic changed the way we work forever, business communications are still as important as ever. Employees working at home or in the office still need access to the right VoIP conference phones to stay engaged and productive.

But there’s a major problem for most businesses. As digital communications become more complex, your teams don’t always have the time to browse the latest conference phone options. Instead, they’re looking for a curated list to point them in the right direction.

In this article, we’ll provide our recommendations for the best business VoIP phones, what makes them special, pricing, and more.

The Most Important Features for Business Phones

Finding a VoIP conference phone that meets your expectations and your business needs isn’t always easy.

The idea of having all the high-end features may sound great, but more often than not, you won’t even use all of them.

The truth is: you need a phone that is unique to your situation. For that reason, we’ve separated the features into subheadings to see what really matters.

Because here at Momentum communications, we strive to offer a variety of solutions for your business, including Connect to Teams direct routing, Cloud PBX with mobility, Contact Center Connect, SIP Trunking, and cloud faxing to get your business up and ready to help your clients.

However, here are a few of the essential features that you should be getting when you buy a conference phone:

  • Wide display (touchscreen)
  • Call recording
  • Video calls
  • Wireless and Bluetooth accessories (microphones, headphones)
  • Wired option (microphones, speakers)

Consider Your Project Needs and Budget

Many business owners think that the most expensive devices will help them be more efficient. This is not always the case. 

First, it’s crucial to have a clear idea of what your business needs and not what you want. It would be best if you also learned how to budget smartly for your business to succeed.

For that reason, we’ve included a range of VoIP conference phones for your business that range from $300s to $1,000s. Some phones will be more simple while others will have complete collaboration kits.

Are you looking to upgrade your old conference phone system into something more reliable and technological? Contact our Momentum experts for assistance!

#1: Poly SoundStation IP 5000 Conference Phone

The IP 5000 is the ideal phone for executives in a small conference room. Its suggested participant size is approximately six people at a time.

Members don’t have to worry about speaking loud if they are within 7 feet away, thanks to the 360º feature. This feature gives participants the freedom to relax at their spot without hurdling together to be heard.

Also, the phone comes with a high-resolution backlit display to see important call information with ease.


The IP 5000 is a great phone and one of the most sold conference phones for its budget price and reliable features.

The prices can vary a lot through different retailers. However, if you think the Poly SoundStation IP 500 is your perfect fit, you can get it through the following retailers:

Top Features 

The IP 5000 makes a great addition to your business if you hold conference rooms in small spaces.

The most notable features include:

  • Noise and echo cancellation technology
  • Local three-way communication
  • Fewer cables

#2: Meeting Own Pro

The meeting Owl Pro is one of the best intelligent conference room phones available. However, it is one of the most expensive options available too.

It works great for any medium-sized meeting room, and the noise cancellation feature is heavenly.


Get your powerful meeting owl from one of the below retailers:

Top Features 

No doubt that this is one of the best products offered on this list. You are going to fall in love with the amazing features that this product can provide you with:

  • 360° video conference camera
  • Immersive experience
  • Pairs with meeting IQ
  • 1080 HD Camera

#3: Cisco 7832 IP Conference Phone

The Cisco 7832 is the ideal phone for executives in a small conference room. Its suggested participant size is approximately six people at a time.

Cisco 7832 uses advanced technology to ensure a high-end quality experience for all participants. The design is sleek, easy-to-use, and it comes with a 360º feature that perfectly covers any small conference room.

Participants don’t have to raise their voices within a 7 foot radius.


Prices will vary between retailers, but if you think Cisco 7832 is your ideal match for your business necessities, take a look at the following retailers:

Top Features 

Here are more advantages for you to consider:

  • Categorizing incoming messages
  • Mute button
  • Interruption-free from cellular phones and other devices

#4: VTech ErisStation VCS752

With the VTech ErisStation VCS752, you can’t expect anything less than the best. It is designed to be reliable and a perfect fit for any mid-sized conference room.

It is equipped with Bluetooth to connect your smartphone and headset device. This allows you to run a meeting while using your mobile phone if you need to.


You can buy the VCS752 from the following sellers:

Top Features 

Aside from the great features mentioned above, additional benefits of getting in your hands a VCS752 include:

  • There is an option to expand the wireless connectivity
  • Powerful noise cancellation

#5: Yamaha YVC-330

Despite its size, the Yamaha YVC-330 is one of the best portable conference speakerphones.

It’s perfect for those employees or managers that like to travel, and there is a lot of noise around them. Its noise cancellation works splendidly within a 3 feet radius.


You can get it for less than $400 through the following retailers:

Top Features 

Consider the following benefits and features:

  • Bluetooth and USB pairing
  • Extremely easy to set up
  • Advanced noise cancellation
  • It has a 6-foot long USB cable

#6: Poly Trio 8800 Collaboration Kit

The Poly Trio 8800 comes with a complete collaboration solution, and it can transfer video and voice content flawlessly.  

If you are searching for a reliable tech device that is highly productive and offers excellent remote meeting audio and video quality, this is it!


This is one of the most expensive VoIP conference phones on this list. The price range for the Trio 8800 will differ widely from the retailer, but you can expect the prices to be between $500 – $1000.

If you are looking for the entire kit, you can find it with the following sellers.

Top Features 

The Trio 8800 Collaboration Kit is a great solution for important meeting calls or projects. It’s also made with reliable materials and the latest technology available. It’s simple to use, and it has additional features that make it a must like:

  • Seamlessly video calling
  • You can share your device with others either through Bluetooth or wired
  • Large touchscreen display

#7: VTech VCS754

The VTech VCS754 is a great flexible option for mid-size and big-size conference rooms.

It comes with high-definition microphones to bring to life any conference meeting. You can also detach the microphone from the base to walk around the room without your voice being distorted.


This is a pretty budget-friendly option for many businesses, and it’s also a go-to because of the spectacular features that it offers for the low price.

If you want to take advantage of the powerful features of this conference phone, you can get it from the following sellers:

Top Features

As you can see, the features that come along with the VTech VCS754 are unique.

Here are more features to consider:

  • Highly flexible external microphones
  • It can be customized to any conference room.
  • Supports up to 3 SIP lines
  • Call history and phone book

Related: SIP Trunking: Understanding the Basics, Benefits, and the Transition Process

#8: Poly Trio 8500

With the Poly Trio 8500, you can run your meetings seamlessly with simple navigation. Trio 8500 is ideal for mid-sized conference rooms with a 14-foot sound pickup.

This conference phone can implement user engagement with an intuitive interface, come with one-touch-join calendar integration, and cancel echo and non-speech noise.


You can buy the Trio 8500 at a decent price from the following sellers:

Top Features 

The Trio 8500 conference phone is excellent if you need a device that can please your high demands.

It also comes with great features such as:

  • Office 356 certified distinction
  • Video and content sharing
  • Personal device connection

#9: Yealink CP930W

If your conference room is screaming for a wireless option, then look no more. The Yealink CP930W is an excellent option for those business owners that hate seeing dangling wired cords in the office room.

The microphone can pick up a signal within 20 feet, so you don’t have to worry about disconnecting. This option offers freedom to move around anywhere in the room without sacrificing audio quality.


Although the price may not be for every business budget, it will offer powerful features for any growing business. If you want to get this amazing conference phone, you can get it through the following retailers:

Top Features 

The following features are what makes the CP930W one of the best options from this list:

  • Completely wireless
  • Built-in battery high-power lithium battery
  • DECT 6.0 wireless technology
  • SRTP and TlS encryption

#10: Poly Soundstation IP 6000 Conference Phone

The IP 5000 is the ideal match for mid-size conference rooms. Thanks to Poly’s high-quality technology, it’s possible to hear all participants as if they were right there with you in the room.


The price for the IP 6000 will vary between retailer and location. But, here are two retailers you can get it from:

Top Features 

Poly has always aimed to make their customers talk with confidence whatever environment they are in.

Here’s what makes Poly’s 6000 Soundstation stand out:

  • Microphones can be expanded
  • Surreal voice clarity
  • Exceptional call handling

Unlock Your Business’s Full Collaboration Potential With Momentum

You now know the key details about the toip VoIP conference phones on the market. The next step is to compare prices and features against the outcomes your business wants to achieve.

Here at Momentum, we can give you services that you can trust and bring you reliable features for your business.

Are you looking to optimize how your business communicates and collaborates with clients? Call one of our specialists at 1 (877) 311-8750, or send us a message to get started today!

Share on